The Operations Manager plays a pivotal role in supporting the daily financial operations and long-term goals of a high-end residential architecture studio. This individual works closely with the Director of Finance & Administration to ensure seamless coordination across teams, handles all billing and A/P, and assists in maintaining operational efficiency. The ideal candidate is highly organized, proactive, positive. and experienced in managing the financial, administrative, and operational needs of a design-focused team. He/she brings a “can do” attitude to the position and is excited to take on new challenges.
Studio Operations & Administration
• Manage license requirements
• Coordinate and maintain digital and physical filing systems, ensuring project documentation is organized and accessible.
Financial & Resource Support
• Managing invoicing, expense tracking, project set up, and budget reporting in coordination with finance and architectural teams.
• Accounts Payable; coordination with Interiors Department to wrap up final payments
• Track project timelines and staffing allocation in coordination with project managers and leadership.
• Support contract administration and fee proposals as needed.
• Ad hoc reports and projects, as needed.
Human Resources
• Assist with HR-related matters, including onboarding new hires, coordinating training, and managing employee records.
• Support recruiting processes by coordinating job postings, scheduling interviews, and managing candidate communications.
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Qualifications
• Bachelor’s degree in Business Accounting or related field.
• 5+ years of experience in studio or office management, ideally within an architecture, design, or creative firm.
• Strong organizational, communication, and interpersonal skills.
• Experience with Deltek Vantagepoint is a must.
• Understanding of architecture/design processes and terminology preferred.
• Ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment.
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Compensation & Benefits
• Salary range: $85,000 – $100,000 (commensurate with experience)
• Health, dental, and vision insurance
• Paid time off, sick leave, and holidays
• Professional development opportunities and continuing education support
Please submit resumes before 9/15/25. Interviews with potential candidates will be held the last two weeks of September. We are looking to fill this position in mid to late October.
A well-established, award-winning high end residential architecture firm is seeking an Operations Manager to assist in running the financial and administrative side of the business. We are located in Midtown Manhattan steps away from Bryant Park and easily accessible to many subway lines. We are looking for a problem solver with a strong Deltek background who thrives in a fast-paced creative environment. If this is you, we'd love to hear from you!
