Pembrooke and Ives is seeking a Senior Project Manager (Procurement Specialist) to oversee the coordination and execution of the project team’s FF&E efforts.
Key Responsibilities:
- Plans, schedules and prepares project meetings, ensuring agendas, documentation, and relevant materials are distributed in advance. Facilitates effective discussions by coordinating stakeholders
Project Administration, tracking action items, and maintaining accurate meeting records to support project continuity and accountability.
- Allocates project tasks to resources appropriately and adjusts as required throughout the project life-cycle in conjunction with Studio Director.
- Reviews and adjusts the project budget and project schedule as required.
- Reviews and comments on financials/profitability on project.
- Identifies opportunities to increase project revenue by determining possible additional services.
- Identifies potential losses and implements safeguards.
- Oversees the preparation, development and production of project documentation. This includes decorating budgets, decorating schedules (custom furniture, lighting, paint, etc) and decision dates to ensure design intent, milestones, and deliverables are clearly communicated while tracking decisions, action items, and follow-ups to maintain project momentum and alignment.
- Oversees the production of vendor purchase orders accurately and efficiently.
- Oversees the production of client invoices packets accurately and efficiently.
- Identifies, evaluates, and mitigates potential risk throughout all phases of the interior design process; including budget overruns, schedule delays, scope changes, regulatory compliance, vendor reliability, and construction coordination. Proactively develops contingency plans, maintains transparent communication with stakeholders, and implements strategies to minimize disruption and protect design integrity, timelines, and client expectations.
- Demonstrates proficiency in inventory management, overseeing the receipt, storage, and delivery of products while implementing measures to minimize risk of loss or damage.
- Oversees the installation of all decorative items if required.
- Produces supporting schedules and documentation related to fire code and life safety of FF&E items.
- Productively working towards ways of being more efficient.
- Facilitate trainings and assist in implementing company standards.
- Proven ability to manage and support 5-6 projects at a time.
- Able to make decisions and communicate in a fast-paced environment.
- Proficient in the use AutoCAD, Adobe Photoshop, Adobe Illustrator and Microsoft Office programs. Studio Designer or similar billing software.
- A Bachelor’s Degree in Interior Design.
- At least 7 years of demonstrated work experience with Interior Design and/or Architectural Firms.
BENEFITS
- Health, Dental, Vision and Life Insurance
- 401(k) Match
- Commuter Benefits
- Paid Time Off
- Paid Parental Leave Plans
- Paid Holidays
Salary Range: $100,000.00 - $115,000.00 (depending on experience) + Performance-Based Bonus
Direct applicants are welcome to apply. Not accepting solicitations from recruiters.
Please submit your CV and portfolio to careers@pembrookeandives.com
Founded in 1987, Pembrooke & Ives is an award-winning firm made up of experts in every aspect of interior design, including interior architecture, lighting, space planning and furnishings. For over 35 years, they have been elevating the vision of their clients’ best lived lives. The firm delivers clients an unparalleled design experience through their collaborative, considered and responsive approach, resulting in the effortless, comfortable spaces that are the hallmark of the brand. Not beholden to one particular style, their signature aesthetic can be described as ‘new traditional’ and features a refined use of materials, sophisticated color, strong forms, artisanal details and collectible design.
Pembrooke & Ives has designed an extensive number of projects across the globe from luxurious urban residences in New York, Miami and London to sophisticated and elegant retreats in the Greek Islands, Aspen, Palm Beach and the Hamptons to the innovative interiors of private yachts and jets. In the past decade, Pembrooke & Ives has designed a vast roster of noted residential developments, cultural centers and country clubs in New York, Palm Beach and Miami. The work of has been widely published and the firm has appeared on the AD 100 List and Interior Design’s Power Grid of most powerful players changing the New York City landscape.
